General addresses
- Room name, department or building name (heading 4)
- After paragraph (Enter) follow street and house number
- After line break (Shift + Enter) follow zip code and city name
- After paragraph (Enter) follows telephone OR fax OR e-mail
- After line break (Shift + Enter) follows fax OR e-mail
- E-mail follows after line break (Shift + Enter)
Personal contacts
- Salutation First name Last name (marked in bold)
- After line break (Shift + Enter) follows task/task areas of the person (optional)
- After line break (Shift + Enter) follows telephone OR fax OR e-mail
- After line break (Shift + Enter) follows fax OR e-mail
- E-mail follows after line break (Shift + Enter)
- Additional person follows after paragraph (Enter) like first person
Addresses with persons
- Room name, department or building name (heading 4)
- After paragraph (Enter) follow street and house number
- After line break (Shift + Enter) follow zip code and city name
- After paragraph (Enter) follows telephone OR fax OR e-mail (optional)
- After line break (Shift + Enter) follows fax OR e-mail (optional)
- After line break (Shift + Enter) follows e-mail (optional)
- Paragraph (Enter) is followed by the position of the contact person (heading 4)
- After paragraph (Enter) follows Salutation First name Last name (highlighted in bold)
- After line break (Shift + Enter) follows position (optional)
- After line break (Shift + Enter) follows telephone OR fax OR e-mail
- After line break (Shift + Enter) follows fax OR e-mail
- E-mail follows after line break (Shift + Enter)
- Additional person follows after paragraph (Enter) like first person
Addresses with addition
- Room name, department or building name (heading 4)
- After paragraph (Enter) follow street and house number
- After line break (Shift + Enter) follow zip code and city name
- After paragraph (Enter) follows addition (e.g. secretary's office) as heading 4
- After line break (Shift + Enter) further information follows, e.g. room number
- After paragraph (Enter) follows telephone OR fax OR e-mail
- After line break (Shift + Enter) follows fax OR e-mail
- E-mail follows after line break (Shift + Enter)
Rules summarized
- Buildings, rooms, facilities, departments, positions are always shown as heading 4 and separated from further information by a paragraph
- Personal names are always marked in bold font
- Personal data is not followed by a paragraph but by a line break (Shift + Enter) to the contact details
- The order of contact data is always as follows Telephone, fax, e-mail